Privacy Notice
Last updated: 14 June 2026
RaiseMargins helps mid-market companies recover margin by automating back-office work. We sell EU AI Act compliance, so we hold our own funnel to the same standard. This notice explains, in plain terms, what personal data we collect when you use our profit calculator, why we process it, who processes it on our behalf, and the rights the GDPR gives you.
1. Who is responsible for your data
The controller of your personal data is:
[LEGAL ENTITY NAME] ([LEGAL FORM]), trading as RaiseMargins
[REGISTERED ADDRESS]
[REGISTRATION / VAT NUMBER]
Email: [CONTACT EMAIL]
For any question about this notice or to exercise your rights, contact us at the address above. We answer data requests within one month, as the GDPR requires.
2. What data we collect
We only collect what the calculator and report need. When you submit the email gate, you send us:
- Your email address. So we can send you the report and, if you consent, occasional updates.
- Your consent choice and a timestamp. A record of whether you ticked the marketing box, and when, kept as proof of consent.
- The figures you entered and the figures we calculated. The process you selected, your volume, minutes per item, and blended rate, plus the resulting annual cost, annual recoverable amount, hours recovered, payback in months, and three year value. These are business estimates about a workflow, not special category data.
We also process, automatically:
- Technical and security data. When your browser reaches our site and our lead endpoint, our infrastructure provider processes your IP address and basic request data to deliver the page and protect the endpoint from abuse (a hidden anti-bot field and rate limiting).
- Email engagement. Our email provider records whether you open the report or marketing emails and whether you click their links, so we can see that the report was delivered and improve what we send.
We do not buy data about you, we do not run advertising trackers on the site, and we do not collect more than what is listed here.
3. Why we process it, and our legal basis
| What we do | Why | Legal basis (GDPR Art. 6) |
|---|---|---|
| Send you the Margin Recovery Report | You asked for it by submitting the calculator. It is the service you requested. | Art. 6(1)(b), steps taken at your request; and 6(1)(a), your request to send it |
| Store your email and figures, and follow up with marketing emails and our nurture sequence | To keep you informed and offer the audit, only if you opted in | Art. 6(1)(a), consent (with double opt-in, withdrawable anytime) |
| Protect the endpoint (anti-bot field, rate limiting, security logs) | To stop our report system being abused to send spam | Art. 6(1)(f), legitimate interest in security |
| Keep a record of your consent | To prove the marketing consent was freely given | Art. 6(1)(c), legal obligation; and 6(1)(f) |
The report and the marketing are separate. You always get the report you asked for. You only enter the nurture sequence if you tick the consent box, and you can leave it at any time.
4. Who processes your data for us
We keep the stack EU based wherever possible and use established providers under data processing agreements. We never sell your data.
| Provider | Role | Location / safeguards |
|---|---|---|
| Brevo (Sendinblue SAS) | Sends the report and marketing emails, stores your contact record and figures, runs the nurture sequence | France (EU). Data stays in the EU. |
| Cloudflare, Inc. | Hosts the website and the lead endpoint, manages DNS, provides security and anti-abuse | US headquartered, served from EU edge. Covered by a data processing agreement and EU Standard Contractual Clauses. |
| Cal.com, Inc. | Handles your booking only if you choose to book an audit call | Covered by its own privacy terms and a data processing agreement. |
If a processor would transfer data outside the EU or EEA, that transfer is covered by EU Standard Contractual Clauses or an equivalent safeguard. You can ask us for a copy of the relevant safeguard.
5. How long we keep it
- The report email is a one time send. We do not store the report itself.
- Your contact record and figures are kept while you remain a subscriber, so we can serve and tailor what we send. If you unsubscribe, withdraw consent, or ask us to erase your data, we delete the contact record promptly and within 30 days, except where we must keep a minimal record of your past consent or are otherwise legally required to retain something.
- Security and email engagement logs are kept only as long as needed for security and deliverability, then deleted or aggregated.
6. Your rights
Under the GDPR you have the right to:
- Access the personal data we hold about you, and get a copy.
- Rectify data that is wrong or incomplete.
- Erase your data (the right to be forgotten).
- Restrict or object to our processing, including objecting to marketing at any time.
- Portability, receiving your data in a structured, machine readable format.
- Withdraw consent at any time, which does not affect processing done before you withdrew. Every marketing email carries a one click unsubscribe link, and you can also email us.
To exercise any right, email us at [CONTACT EMAIL]. If you believe we have mishandled your data, you can lodge a complaint with a supervisory authority, in particular [SUPERVISORY AUTHORITY + LINK], or the authority in your own country of residence.
7. Cookies and tracking
The website is a static page and does not set advertising or analytics cookies. Our infrastructure provider may set strictly necessary cookies to keep the site secure and available. Our emails contain standard open and click tracking so we can confirm delivery and improve content. If we add analytics later, we will update this notice and ask for consent where the law requires it.
8. Changes to this notice
We may update this notice as the product or the law changes. The current version always lives at this page, with the date at the top. Material changes that affect you will be communicated where appropriate.
9. Contact
Questions about this notice or your data: [CONTACT EMAIL].